In considering the move to the paperless office, many people in business still believe it is too expensive, both in the time it takes to scan and organize digitized documents, and in the technology needed to secure their work and make it easily accessible.
In fact the opposite is true. Once a company adopts scanning and electronic filing, it can recoup its costs for document storage, handling, and retrieval within a short period of time. Electronic filing also eliminates long-term document and storage costs.
Professionals spend over 500 hours annually reviewing and routing files and waste another 150 hours looking for incorrectly filed documents (Source: International Records Management Council Study). Both of these efforts can be associated with the cost of time – the time it takes to find a document or the time to ship a physical document from place to place, multiplied by the high rates a professional charges.
Several scanners allow you to scan up to 50 documents at once, in a stack of paper that may include equipment or restaurant receipts, business cards, clippings, in addition to invoices and correspondence. Anyone can learn to do this without special training.
Easy access to information helps you provide better service to your customers and clients. And the savings to your business by eliminating off-site storage can be counted in rental and handling fees, and in the valuable employee and management time spent searching for and retrieving documents.
Our documents Management system
Filestar is a multi-user document management system for large, medium and small enterprises. Filestar manages both paper and electronic documents and email in a secure audited archive. Filestar provides a solution for many paper-based processes as well as any process that involves controlled storage and access to documents.
Filestar has a wealth of features. Listed here are the ones that set it apart from the competition.
1. Scan and archive your documents with a single press of a button
Filestar imports documents directly from your office copier/scanner. The documents are automatically named, indexed, filed to the correct folder and converted to searchable PDFs, all without you doing anything other than pressing the ‘Scan’ button.
2. Quickly Search and retrieve documents
Filestar has a simple but powerful search feature that lets you find documents by index data, document content or even a combination of both. Filestar uses the same powerful and reliable search engine that powers Apple’s and IBM’s websites.
3. Works with a wide range of office copiers from all the major brands
Any copier that is capable of sending documents to a network folder can be set-up to work with Filestar. This often forgotten feature of your copier, combined with Filestar can transform it into a powerful scan to archive solution.
4. Strong, Enterprise class Architecture
The easy administration and simple user interface is a well proven, strong enterprise class architecture that scales from one user to a thousand users.
Document Management – Scanning – Storage
Archiving – Destruction – Document Imaging
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Advanced Document Solutions
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