Automatically input invoice information into Sage in 4 easy steps
Scan and input into Sage without Indexing
The inputting of supplier invoice information has always been a time consuming process, busy accounts departments waste hours every day with this mundane task, also the cost of storing and retrieving invoices is very expensive, generally paper information is stored in a filing cabinet and manually accessed by a member of staff, there is also the chance that the document has been misfiled resulting in the time it takes to retrieve the information a lot longer than it should be again increasing costs.
Benefits of Scanning at the Source
Why Scanning at the Source can help your business
Many organisations have multiple branches/locations due to the disparate geographic demand for products and services. While this enables businesses to explore and open up new markets it also presents operational problems of its own. Processes that were previously completed within the one office now require paper to be posted and shuffled between locations causing delays and additional costs.
NHS to go digital
The NHS plan to go digital to reduce paper errors
A few months ago we wrote a blog post on how health secretary Jeremy Hunt plans to make the NHS paperless, a recent story on the news has announced that the paperless transformation has been given the thumbs up due to a £260m investment.
Filestar and Document Legal Admissibility
Filestar – BIP 0008 Legal Admissibility and record Retention
The guidance that should be followed when converting paper records to electronic format depends upon the type of records being scanned: for general business records which need to be retained for 6 years for VAT inspection purposes HMRC guidance should be followed. IFAs and investment companies requirements for record keeping are governed by the FSA, whilst the Law Society provides guidance for Law Firms. Extracts from these organisations web sites that are relevant for electronic document retention are included later in this article.