Our proven 4-step process that requires no manual indexing in relation to the scanning of supplier invoices saving time and money.
Would you like to reduce your costs and have instant access to supplier invoices with no manual indexing of documents, well now you can, in 4 simple steps you can scan and file all invoices automatically?
Our solution will:
• Drastically reduce costs in relation to the input of information.
• Reduce paper filing retrieval and storage costs.
• Give you instant access to scanned invoices via the accounts package or any Windows application.
• Implement a disaster recovery plan for your documents.
Filestar document management can be used in any part of an organisation to reduce costs, by integrating with existing databases or accounts packages filing and retrieving of documents has never been easier.
Step 1 – Input information add Barcode field
As normal information from the invoice is inputted into the accounts package, at this stage a bar code number is added in a spare field in the accounts package.
Step 2 – Stick printed barcode on invoice
A printed bar code is then placed anywhere on the invoice in preparation for scanning.
Step 3 – Quickly scan invoices in batches with no manual indexing
Now the information has been logged into the accounts package with the bar code number we can scan the invoices and they will be automatically saved ready for retrieval without any manual indexing.
Step 4 – Retrieve the invoice
A simple click on the bar code number within the accounts package will instantly retrieve the invoice.
“Since installing the scanning solution from Advanced Technology we have reduced our costs and now have instant access to information. All of our post is routinely scanned in as well as client files.”
Rob Jones – PBA Group
“Advanced Technology supplied our practice with a multi functional device and an easy to use scanning solution, to date we have scanned in over 10000 files and have now stopped adding to our paper archive. I would strongly recommend their services.”
Carol Cheesman – Cheesman and Partners
Our experienced consultants are available to discuss your requirements in detail. We treat every customer as an individual with their own needs and can recommend a solution based on our experience within this market place.