Scanning

Advanced Document Solutions - Copying - Document Management - Hardware - Scanning - Space Management - Supplier Invoice Scanning

MP C306ZSP/F Compact, easy to use and easy to manage

MP C306ZSP/F Compact, easy to use and easy to manage

 

MFD
Compact, easy to use and easy to manage

When you consider that most office devices’ A3 capacity is only utilised 3%* of the time, it’s not hard to understand why the market for A4 is steadily growing. Ricoh products have a very strong foothold in the market and continue to lead the way, year on year.

 

Advanced Document Solutions

 

“Shifting Trends – There are a number of shifts taking place within the economy that are contributing to the rise of A4 multifunction printers For starters, 11% of prints require A3 capability. The ability to accept various paper widths has been a benefit and selling point of A3 devices; but this statistic confirms that most printing is done on A4 width paper.

 

A4 devices offer the same functions – printing, copying, scanning and faxing

with greater speeds and advanced features with a smaller footprint and lower cost of acquisition.”

 

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The features of the MFD

  • Newest into the Market
  • All new 10.1” Smart Operation Panel – no hard keys!
  • MP C306/406 VM Card and HDD as standard
  • 1200 x 1200 dpi unenhanced resolution (Print)
  • Android – supports Apps; new version of Smart Device Connector (NFC)
  • Small footprint, ideal for Desktop use
  • Lowest TEC value – Just 1.157Kwh
  • New Silent mode – priority shifts from print productivity
  • ADF as standard, platen cover & fax optional
  • Standard HDD provides 9x overwrite
  • Optional Bluetooth connectivity

 

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Website – www.advdocs.co.uk

Phone number – 08455610041

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Filestar - Scanning - Supplier Invoice Scanning

Automatically input invoice information into Sage in 4 easy steps

Automatically input invoice information into Sage in 4 easy steps

Sage scannind advanced document solutions

Scan and input into Sage without Indexing

The inputting of supplier invoice information has always been a time consuming process, busy accounts departments waste hours every day with this mundane task, also the cost of storing and retrieving invoices is very expensive, generally paper information is stored in a filing cabinet and manually accessed by a member of staff, there is also the chance that the document has been misfiled resulting in the time it takes to retrieve the information a lot longer than it should be again increasing costs.

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Advanced Document Solutions - Scanning - Supplier Invoice Scanning

Benefits of Scanning at the Source

Benefits of Scanning at the Source

scanning

Why Scanning at the Source can help your business

Many organisations have multiple branches/locations due to the disparate geographic demand for products and services. While this enables businesses to explore and open up new markets it also presents  operational problems of its own. Processes that were previously completed within the one office now require paper to be posted and shuffled between locations causing delays and additional costs.

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Advanced Document Solutions - Copying - Document Destruction - Document Management - Filestar - Hardware - Scanning - Space Management - Storage - Supplier Invoice Scanning

How can Advanced Document Solutions help you!

How can Advanced Document Solutions help you!

 

Advanced Document Solutions

Advanced Document Solutions overview

Advanced Document Solutions can offer you a complete document management solution to suit the needs of your business; our team of experts are here to get an understanding of your business and its operations and create a tailor made document management solution to help you achieve a better working environment.

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Scanning - Supplier Invoice Scanning

Supplier Invoice Scanning

Supplier Invoice Scanning

supplier invoice scanning

The new supplier invoice scanning software is here!

Advanced Document Solutions have just introduced their new Supplier Invoice Scanning software, check out the brief introduction from the companies Managing Director Paul Coulson.

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Disaster Recovery - Document Destruction - Document Management - Scanning - Space Management

Save space and money with document scanning

Save space and money with document scanning

Save money and space

It doesn’t take much for an office to become cluttered, especially when the office is accustomed or legally obliged to keep paper records of everything and hold onto old files for years. It wasn’t until the introduction of document scanning that office managers realized how much office space they were wasting previously. In the current economic climate surely it is more desirable to better utilize the space you currently have rather than increase your overheads by moving to bigger offices?

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Copying - Document Management - Scanning

The Benefits of Document Management

The Benefits of Document Management

Advanced Document Solutions can take care of all your Document Management needs

In considering the move to the paperless office, many people in business still believe it is too expensive, both in the time it takes to scan and organize digitized documents, and in the technology needed to secure their work and make it easily accessible.

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Disaster Recovery - Document Management - Fire & Flood - Scanning - Space Management - Storage

Cost Justifying the Scanning of Your Documents

Cost Justifying the Scanning of Your Documents

Save time and money by scanning your documents

The value of a document can vary greatly according to its intended function. Typically valuable documents may be design data, contracts, financial transaction records, correspondence, certificates, etc. All of these have a quantifiable associated cost related to their storage, ongoing access and archival.

It is this ‘life-cycle’ management cost of a document, which many companies do not realise, occurs and it can be broken down into a number of areas:

Issue 1 – Access time

Typically an office worker will take 8 Hours per week to locate documents they require. This typically equates to approx £5,000 per annum per person.

How scanning can help? – Scanning your documents enables searches for specific information to be performed in seconds. Even individual words can be searched for which would be impossible across a range of paper documents.

Issue 2 – Risk Management

If a fire, bomb or flood strikes then original documents could be destroyed and take months to reconstruct. In some cases this could have a serious impact to a business.

How scanning can help? – Once documents are scanned they can be stored to cheap and reproducible CD-ROMs which can then be accessed on any PC. A customer service department for example could therefore be up and running again as soon as a PC is available.

Issue 3 – Improved Levels of customer service

Improved customer service can improve your market share and by having all of your clients correspondence and documentation to hand it can reduce call backs and associated charges and admin costs.

How can scanning help? – Customer records can be linked to contact databases  and any letter viewed in seconds whilst the customer is on the line. Large reductions in call back costs and improved customer satisfaction therefore occur.

Issue 4 – Sharing Information

Paper based documents can only be shared if they are copied which has both admin and environmental cost implications. These are compounded if documents need to be shared across remote offices.

How can scanning help? – Scanned documents can be emailed or made accessible over a network/internet instantly without copying or the delays associated with courier services.

Issue 5 – Long term preservation

Paper and even microfilm records can become damaged, torn or dog-eared over time. Faxes fade.

How can scanning help? – Once documents are scanned they no longer degrade and they can be copied in seconds onto new media as and when new devices are released in the future. Digital formats can be backwardly read or accessed/transferred at any time giving a high level of ‘futureproofing’

Issue 6 – Misfiling

Every time a paper document is retrieved and then filed there is a small chance that it will not be returned or incorrectly misfiled. Typically 2% of all documents will be misfiled each at a cost of £5.

How can scanning help? – Once scanned documents have been indexed there is no longer the possibility that they will be lost or misfiled.

Issue 7 – Space

Documents can take up a lot of space which cumulatively grows every year. This space is always an overhead and cannot be used for profit production purposes. Cost per sq/ft saved varies.

How can scanning help? – Approx 5 filing cabinets of A4 documents or 3000 drawings can be stored on each CD-ROM which therefore releases space for more productive uses.

ADS have solutions to all of the issues associated with the management of paper documents, the trick is to make all of this simple and easy to use, this is where ADS can help you to achieve a smooth transaction from paper to electronic documents by providing cost effective easy to use solutions.

Imagine being able to instantly locate all of your documentation with one click of the mouse from any existing windows application, well now you can, visit us and book a FREE trial of our new easy to use scanning solution.

Cost Justifying the Scanning of Your Documents

 

www.advdocs.co.uk

Document Management – Scanning – Storage – Archiving – Destruction – Document Imaging

 

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Document Destruction - Document Management - Scanning - Space Management

Why businesses like Document Scanning

Why businesses like Document Scanning

Don’t surround yourself in paper

Paper based filing systems no longer support the needs of UK business. The conversion from paper based filing to document scanning and electronic filing is increasing year upon year. Here are some of the reasons UK companies today rely on document scanning and electronic document management.

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Copying - Disaster Recovery - Document Destruction - Document Management - Fire & Flood - Hardware - Scanning - Shredding - Space Management - Storage

The NHS aim to be paperless by 2018

Health Secretary Jeremy hunt has announced he wants the NHS to be totally paperless by 2018 as it could potentially save them £4.4bn which is money that could be reinvested back into the organisation.

The first step is give people online access to their health records by March 2015 and by April 2018, any crucial health information should be available to staff at the touch of a button.

Some parts of the NHS already offer a big digital presence whereas other areas are lagging, the scheme Connecting for health allowed X-rays and scans to be stored and sent electronically has seen an increase in productivity that needs to be mirrored throughout the organisation.

Going paperless would mean:

  • Different professionals involved in one persons care can start to share information safely on their treatment
  • Avoiding the pitfalls of a highly complex, centrally specified approach. Only with world-class information systems will the NHS deliver world-class care.
  • Potentially saving the NHS £4.4bn.
  • Electronic prescribing and electronic patient records would give staff more time with patients.
  • Using laptops more than doubled the amount of time clinicians could spend with patients in some hospitals.

To find out how much you could save by going paperless please call 01268 583550 or email us at info@advdocs.co.uk.

www.advdocs.co.uk

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